Comnica manages 10 million calls for Wizz Air

Wizz Air is the fastest growing airline in Europe offering routes across 47 countries. Comnica has been a partner of the company since 2015. In 2020 Wizz Air chose our services again for supporting their international call centre activities in the forthcoming 3 years which means handling 10 million calls through our virtual contact centre, from all over the world.

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Serving customers through Premium Rate Numbers

Although the vast majority of Wizz Air ticket sales are made online, the airline decided to establish another type of touch-point with its customers: the telephone. In 2015 Wizz Air entrusted Comnica with integrating and managing the calls related to passenger ticket sales and general enquiries into its 3rd party call centres. With Comnica Communications, local numbers have been deployed in all 40+ countries across the WIZZ network, all under a single contract.

The numbers have been set up with a multi-level centralized IVR allowing customers to choose their own language, irrespectively of which country they are calling from. Comnica has served 55 million minutes during more than 10 million phone calls, while Wizz Air’s network coverage grew to 47 countries.

Centralized call-handling  in a single software

With this tremendous amount of traffic, the airline had to consider optimising their customer service processes. Besides provisioning the local call centre numbers across the whole route network, Wizz Air Group wanted to centralize their global call center activity.  Their goal was to distribute the calls real-time, based on the occupancy of the call center lines, optimize the call center capacity and reduce the customers’ waiting time. So they decided to introduce Comnica Contact Center.

Consolidated reports, reduced talk time, increased control

With this decision Wizz Air managed to improve their KPIs in many ways through the years. The airline can now pull all call statistics and reports they need, and check the performance of the separately located call centres with their 200 agents in a single platform.

‘The reporting improved visibly and contributed to an increased oversight on the call center partners, as well as to an overall supervision by their management.’ says Ewa Danecka, Head of Customer Experience. ‘We also see our talk time decreasing, thanks to the developments connected to categorization of the incoming customer calls’. What’s more Wizz Air can create IVR recordings in all languages, and easily manage the sequence of the recordings, and the destination call centers in a web-based IVR editor.

Integration and development on demand

Listening to its client’s needs Comnica built an API to integrate Navitaire ticket reservation system into their platform in order to identify the caller’s language. Due to that feature the contact center software can direct the passenger to the local destination call center and thus reduce waiting time. Comnica also introduced Wizz Air a solution for secure payments via IVR. Now, when purchasing airline tickets and services over the phone, card payments can be completed in accordance with the highest security standards, without keeping the customers waiting.

As Wizz Air is planning to develop a professional omni-channel environment in the future, Comnica is already preparing to participate in some new exciting customer experience projects.

Wondering how Wizz Air surmounted the COVID crisis?
Read our interview with Ewa Danecka, Head of Customer Experience at Wizz Air.

Call Center Development for Aegon Hungary

Almost 300 customer service representatives use Comnica CC to connect potential and existing customers over the phone at Aegon. We implemented a call management system in the company’s sales call center integrating it into the CRM too. With Comnica Aegon can control outbound campaigns by remote agents right from the HQ and soon will be able to manage mobile campaings too. All the IT processes are 100% GDPR compliant.

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Call center outside the CRM system? Possible, but not profitable

In 2010 Aegon Hungary decided to replace their old call management system of the sales center for a new one. The company was looking for a system with a predictive dialer that is manageable right from the HQ and can be integrated into the company’s CRM. As it was not possible with the former solution the company wasn’t able to track the leads coming from the calls of the agents. Also, Aegon was looking for a partner who can react quickly to specific, customized development needs and can add telecommunications services to the delivery.

Follow the leads, measure your KPIs

Aegon voted for Comnica CC. As a first step our colleagues mapped every single sales process at the company, evaluated their real-time call data pack and defined the most relevant KPIs. After that we built the programming interface for the call management system jointly with the CRM developers. Finally, following a short test period, we connected the call center with the CRM. The system was implemented on the company’s infrastructure on their own premises, installed on virtual servers. Setting up this totally customized service for Aegon took not more than 4 months including all the preparations and the development itself.

From that day, all the results of the outbound call campaigns appeared in Aegon’s CRM system in real-time. It was a huge step for them in following and monitoring leads.

Less churn, more contracts

Two years later Aegon decided to give Comnica a try with their client retention campaigns too. We had to provide support for their agents when making regular calls with existing customers. Almost 70 colleagues of some 24 agencies have been working for the company countywide that time. However, most of them were using obsolete tools, some of them paper and pencil, to record customer interactions and manage database.

For these retention campaigns we delivered a highly automated, reliable system that enables Aegon to load up campaign database and scripts right from the HQ. It also could run real-time monitoring and simplify the checking of call results. To evaluate multi-dimensional customer data, we developed an easy-to-use interface enhanced with deep-dive analytics. This tool also provided transparent charts and detailed reports to advise the management.

With the client retention campaigns supported by Comnica CC, Aegon could not only reduce the churn substantially, but also clear the ground for upsell activities and closing new contracts with the existing clients.

Customer service on mobile with GDPR compliance

GDPR coming into force in the spring Aegon had to revise most of their IT operations thoroughly. As our solution has all the functions being essential for the compliance, everything ran smooth in all domains of the company. Just as in case of the insurance brokers working on the field.

As we are talking about the most mobile „sales-squad” of the company, it was a clear objective to ensure them more freedom for the everyday work. As a recent development request, Aegon asked for a solution they can use to record and analyze all the customer interactions generated by the mobile agents. So, in the future they won’t be bound to their „workstations”, instead they can freely reach out to customers via smartphones, anytime, anywhere.

Supporting customer service since 2010

Aegon has been our client for 8 years now, using our solutions mainly to measure and improve their sales KPIs. Our technology gives reliable support for almost 300 customer service representatives in the central sales call center, in the outsourced centers, and in the company’s network now covering 24 agencies.

Learn more on Comnica CC here.

globális telekommunikációs vállalat

TATA Communications

Three years ago, the Indian global telecommunication company decided to trust us with managing their Hungarian call terminations. We serve TATA’s calls on a system with multi-level redundancy, and the number of minutes we completed has grown by one order of magnitude over the last 3 years.

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globális telekommunikációs vállalat

Call termination on routes with multiple securities

In September 2015, we have been approached by the Polish subsidiary of TATA Communications, the largest wholesale telecommunication company in the world. The company was looking for additional partners for Hungarian call terminations. After a brief correspondence and about 8 days of preparation, we exchanged interconnect contracts, and started to establish our system for the traffic we discussed.

Our task was to forward TATA’s wholesale audio traffic to the network of providers who have their own physical networks. As we already were in direct connection with all major telecommunication operator and many aggregators in Hungary, we could provide TATA with an infrastructure with multi-level redundancy. Thus we could terminate traffic with the high-quality values excepted from us by TATA.

When you need a reliable partner

In 2017, the Polish center asked us to help them to organize the opening of their Budapest branch office. The branch office was opened by the head of the German subsidiary, and the event was attended by all important operators of the Hungarian telecommunication sector. On a business meeting related to that event, TATA Communications’ leadership named Comnica Kft. as their Hungarian telecommunication partner.

TATA increased the number of minutes we completed in the last 3 year by a whole order of magnitude. Earlier this year, the regional sales leader of the company said that in the future, they would put their trust in us with distributing their mobile, cloud based and voice services as well.